Evolve | Utility Billing and CIS Software

Experience software that evolves with your business

	MODULAR AND FLEXIBLE Evolve applications can run as standalone modules, or as a fully integrated software suite. Purchase just what you need to get the job done, with the option to upgrade later as your business needs expand.
	MICROSOFT PLATFORM Evolve software runs on the Microsoft Windows and SQL Server platform. Our products adhere to Windows standards to simplify training, and to help you get up and running fast.
	CUSTOMER SUPPORT Evolve has a strong tradition of outstanding customer support. From training to implementation, we have you covered every step of the way.
	COST EFFECTIVE Evolve products help you do more with less. We work with your existing resources to keep cost of entry, and cost of ownership low. Our pricing is very scalable, enabling us to provide affordable solutions for organizations of every size.

Utility Billing - CIS

Evolve Utility Billing is a multi-service, open item, accounts receivable system. Services include: electricity, water, gas, garbage, sewer, street lights, and television. Electricity billing supports siting charges, purchase power charges, demand meters, and KVAR meters. Generate and track service orders by account.

Special co-op features include capital credit disbursements for qualifying accounts. Capital credits are calculated based on configurable billing rates. They are maintained on the account for each billing period.

Utility Billing provides complete end-to-end customer care and billing capability, supporting the entire Utility workflow. This includes customer setup, meter processing, bill generation and payments collection.

FEATURES

Bill electricity, water, gas, garbage, sewer, street lights, television, and more
Generate and track service orders by account
Capital credits for co-ops
Handles compound, deduct, demand, and KVAR meters; supporting multiple meters per account
Interfaces with handheld meter reading devices
Generates automatic penalties, finance charges, and delinquency notices
Processes automatic prorating of starts, disconnects, and rate changes at the account or the service level
Distributes full payments and partial payments automatically or manually
Estimates automated meter readings
Generates hi/low edit check for meter readings
Accommodates multiple deposits and interest for an account
Supports automatic bank withdrawal and monthly credit and file generation
Drill-down reports
User-defined fields

Accounts Payable

Managing debt is one of the most critical elements of running a business. Accounts payable represent the extension of credit which suppliers are willing to provide if timely payments are made. Abiding by credit terms is essential to having and expanding credit availability.

Our "Accounts Payable" application is designed to allow you to account for supplier debt, meet multiple supplier credit terms, report individual account and total supplier debt, provide payable histories, do government reporting (1099 & W9), help with cash management, distribute cost to multiple operation centers, and much more. It operates under various accounting methods (Cash, Tax, Accrual, OCBOA, etc.) and meets GAAP and GASB specifications. Accounts Payable is fully integrated with other Evolve business information applications.

FEATURES

Supports cash or modified accrual accounting methods
Utilizes an open item accounting method for enhanced control and audit trails
Accommodates fund or multi-company payables
Permits inquiries by vendor, name, invoice number, check number, SIC code, and PO number
Enables user-defined aging of invoices by invoice date, payment date, or discount date
Generates a cash requirement recap by all payment date assignments
Permits payment date assignment/reassignment by vendor number or name
Maintains multi-year vendor payment histories
Supports user-defined termsfor automatic payment and discount dates and amounts
Provides for user-defined vendor ordering remittance addresses
Accommodates multiple standard commodity identification codes with cross references to vendors
Includes performance coding for vendors
Prints checks using existing or newly designed forms
Supports user-defined fields for each vendor
Records minority vendor codes
Generates
- W-9 forms
- Vendor 1099 payment journals and forms
- Check/warrant register journals with summary or detailed expense item modes
- Vendor purchase recaps with prior year history
- Mailing labels for all vendors or by SIC code

Business Licenses

Business licensing is used by local governmental entities to control the type of businesses that are authorized in the governmental entity and where they can operate. Our "Business Licenses" application is multi-functional. It allows the user to define business codes and any other information that you wish to collect. It also supports collecting license fees and creating/printing business licenses.

FEATURES

Addresses both the business entity's information and its relative assessments
Supports user-defined assessment types and rates for fixed flat fee, varying fee based on unit quantity range, gross payroll, number of employees, and percentage based on gross sales
Provides flags for late fees, penalties and interest
Allows queries by license number, business name and geocode
Maintains information for mailing addresses, an unlimited number of owners, and comments sortable by periodand/or sequence number
Identifies account information by up to eighteen different assessment codes
Supports instant account inquiries
Accommodates anunlimited number of codes per business

Building Permits

Building permits are required by most local government organizations. The permit allows local communities to regulate growth in general, and specifically what types are acceptable to the community. They also help control multi-use zones so that their purposes remain intact.

Our "Building Permits" application allows the entity to permit any function and collect the revenue for that circumstance. Additionally, it includes user-defined record keeping of inspections for the permitting process.

FEATURES

Allows user-defined types for permits, inspections, buildings, school districts,work classes, fire zones, inspection results, violations, and fee codes
Enables queries for permits and inspections by application number, permit number, file number,owner, contractor, and address
Supports inspector file maintenance and optionalcontractor files
Violation codes compliance
Includes reports for
- Daily permits and inspection tabulations
- Violation incidents
- School districts
- Permit inspections
- Delinquent inspections
- Fire Marshall
- Census tract

Cash Receipting

Collecting and receipting cash is something that all organizations do to some degree. Cash is the most easily diverted asset in any organization. It requires special care when there are numerous or large receipting transactions.

Our "Cash Receipting" application is designed for large amount and/or volume cash receipting operations. One of the places it is used most often is with our Utility Billing application. It is also fully integrated with the other Evolve applications. See the abbreviated features list below.

FEATURES

Interfaces with Utility Billing, Accounts Receivable, Business Licenses, Building Permits, General Ledger, and Special Assessments for both over-the-counter cash receipts and mass receipts
Balances cash drawers
Accommodates check cashing
Maintains deposits and overall balances
Supportsmultiple receipt sources and receipt reversal
Generates fiscal summaries

Check Reconciliation

Reconciling your bank accounts should be fast and easy. You should be able to interface with your bank electronically to improve accuracy and timeliness. Our "Check Reconciliation" application allows you to do all of this plus define specific transactions.

FEATURES

Operates as a transaction-driven system
Enables queries by bank accountnumber, check number, and date
Supports real-time clearing of checks/deposits
Generates check/warrant registers
Supports establishing one, or a series ofbank/cash account numbers that define the flow of checks and deposits
Accommodatesuser-defined transactions
Redeems checks from a bank tape or floppy
Includes reconciliation reporting

Fixed Assets / Maintenance

Fixed assets represent property acquired by an entity that has a useful life beyond one year. These are productive assets that allow the entity to carry on it operations. It is required by GAAP, GASB, and tax law to physically account for, value, and match the cost of these assets to present and future operations through depreciation and amortization over a useful life period. When an asset ceases to be productive, all remaining capitalized costs must be expensed against operations even though physical possession must be accounted for until the asset is discarded. This is a major responsibility for management, and a good fixed asset accounting system is mandatory to sort out its complexities.

Our "Fixed Assets" application meets all of these needs, as well as providing for user-defined groupings for responsibility and accountability. Salvage values are also handled by our application. The following listing provides highlights of some of the application's other features.

FEATURES

Accommodates multiple entities
Supports all generally accepted depreciationmethods
Generates hard copy audit trails for all changes to an asset
Posts automatic depreciation entries to General Ledger and Fixed Asset Maintenance
Supports depreciation registers for physical periods
Supports symbolic perioddepreciation schedules
Enables asset searches by description, serial number,tag number, model number, and purchase order
Optionally generates asset numbersautomatically
Supports asset linking for primary and auxiliary asset reports

General Ledger

All of your entity's financial and management information is stored in your general ledger's chart of accounts. The structure of the chart of accounts allows the entity to collect and report all of the information necessary to run variable operations. Having a user definable structure for the chart of accounts is the first basic criteria for a good general ledger. All organizations must also be able to budget and compare the actual results to the plan. Reporting this information is the second basic criteria. It is one thing to have collected the data, it is quite another to report it in meaningful comparative internal and external formats. In today's world you must meet variable management, GAAP, GASB, OCBOA, tax, and many other reporting formats.

Our "General Ledger" application gives you 60 characters for developing a chart of accounts that allows maximum operational flexibility. We don't tell you how to run your enterprise. You design it, report it, and make it whatever you choose. If you need to budget, you can do it with or without paper. Electronic budgeting with a variable approval process is standard. The chart of accounts is on-line and real-time. You want to interface with other software, download it, manipulate it, and then bring it back. If you've collected it, you can report it with our own report writers. Custom or compliance reporting is standard and easy (even all GASB reports). Any authorized user can build their reports. Security is very comprehensive. The feature list below will amplify how flexible, definable, and manageable our General Ledger software can be. You want to know now? Get Evolve General Ledger.

FEATURES

Includes budget preparation
Features user-defined account numbers with ninepossible sub-account breaks
Supports user-defined transaction codes
Accommodates multiple active accounting periods, and transactions and balances spanningmultiple years
Supports 12 or 13 period fiscal years with unlimited closingperiods for reversals and adjustments
Enables automatic year-end reversals withaccount carry-over override capability
Allows processing current year periodswhile closing prior year periods
Budgeting by account and/or groups
Budgeting on a period or annual basis
Permits any-time budget preparations andadjustments
Includes budget preparation work sheets with support for up to 5prior years and 3 future years in addition to the current year
Allows real-timejournal entry and adjustment posting
Assigns transactions unique control numbersassociated with the user ID and date
Supports both cash and accrual accountingmethods

Human Resources

The management of personnel requires major effort for all organizations. People are an organizations most valuable asset. Helpful information for employees and management facilitates growth, harmony, and productivity. Having a HR record system augments communication of expectations and promotes growth plans. Keeping records on critical employee issues will provide the needed information for accurate and employee relations.

Our HR software is linked directly to our Payroll applications. It is integrated with Payroll Budgeting, and can assist with all kinds of employee services. The feature list below highlights many of its features.

FEATURES

Provides tracking for
- Applicants
- Interview data
- Job class assignments
- Dependents
- Employee certifications and endorsements
- Education
- Skills from applicantto employee
Automatically updates applicant and employee data in Evolve Payroll
Generatesglobal salary table updates for posting to Payroll
Permits scheduled changes by effective dates to Payroll
Accommodates salary table processing
Providesemployee class schedules
Includes reports for position control and EEOC

Inventory Control

Inventories represent the material element of many entities current assets. Maintaining them at optimal levels for maximum service, production, or for resale efforts is a major benefit to the organization. Inventory turn is essential to good cash flow and management.

Our "Inventory Control" software is designed to allow the user to know on a real-time basis what is invested in inventory by a user-defined inventory location. It is a powerful tool in organizing and accounting for products used internally or for resale. It is fully integrated with other Evolve applications.

FEATURES

Features a real-time, point-of-sale inventory tracking system with ordering, receivingand invoice management
Accommodates actual, average, LIFO, and FIFO costing
Automatically reorders based on user-defined reorder points
Provides comprehensivework order capabilities
Includes extensive vendor quote procedures
Calculatestaxes from user-defined tax tables
Selects pricing based on customer
Verifies customer credit with Evolve Account Receivables
Records lost sales
Supports multiple locations

Landfill Management

Managing a depository for waste materials entails many accounting challenges. Keeping track of trucks, weights, customers, rate structures and generating regular billing is very specialized in this area, and many of these functions are regulated both locally and by federal organizations.

Evolve Landfill Management software is designed to meet these demanding requirements. It communicates with electronic scales and integrates fully into other Evolve software applications, such as General Ledger, Accounts Receivable, and Utility Billing.

FEATURES

Provides local or centralized control of an unlimited number of sites
Uses user-defined transaction codes to define cash, charge, contracted, and other typesof transactions
Supports user-defined and maintained rate schedules
Allows for multiple level weight-based rate tables
Accommodates incoming oroutgoing loads
Permits entry of alternate units of measure by weight, volume,or load for any transaction
Enables the user to define and maintain customer,vehicle, container, and trailer master tables
Generates automatic remindersto re-tare vehicles on a pre-defined schedule
Minimizes operator keystrokesper transaction, resulting in faster throughput
Displays a listing of vehiclescurrently on-site at all times
Accommodates unlimited transaction history
Optionally interfaces with Evolve Utility Billing and General Ledger
Linksvehicles to customers
Supports multiple types of taxes
Allows discountsby customer
Automatically interfaces with most weigh indicators

Payroll

Payroll accounting is critical to any organization. Anyone who has ever run a company knows just how complicated it can be. Dealing with multiple payrolls and payroll types is only a small part of how difficult it has become in modern organizations. Timekeeping, various retirement programs, various leave programs, vacations, employee profiles, training and development, supervision, etc., are all major elements of this difficult and important function. Having software that is flexible and powerful enough to meet these requirements as well as budget their financial consequences is a must.

Our "Payroll" application can meet these demands. It can handle payroll requirements both large and small. It can manage multiple payroll cycles along with their individual accounting specifications. It fully integrates with most of our software and can usually be adapted to any situation. The feature list below further describes its usefulness.

FEATURES

Manages both regular and interim payrolls
Distributes costs automatically
Allows effective date updates
Supports payment of multiple pay cycles
Generates hard copy audit trails for all entry processes
Supports multiple employeerates
Permits maximum flexibility in numbers and types of deductions
Manages all employees: hourly, salaried, or combinations
Accommodates shiftdifferentials
Generates global updates for deductions
Supports directdeposit banking
Generates both SUTA and FUTA work sheets
Manages stateindustrial insurance
Generates W-2 forms, 941 quarterly reports, and exceptionreports
Calculates FTE automatically
Maintains employee contracts, codedcalendar schedules, job class files, leave tables, and more
Accrues vacation,sick and compensation time (up to five different leaves)

Special Assessments

Special assessment software accounts for and documents the development of infrastructure projects within municipalities. It is mandatory to account for the allocation of project costs, for the billing and collecting of these costs by property locations and entity ownership. Our "Special Assessments" application does all of this and much more. Please review the list below for a feature overview.

FEATURES

Maintains user-defined payment scheduling and interest rates
Permits multipleaccount access paths: account number, name, and service address
Generates paymentschedules automatically using either a straight line or a declining method
Maintainsalternate contacts for an account
Is an open item accounts receivable
Permits operator assigned data entry
Maintains multiple periods of history
Distributes full and partial payments, automatically or manually
Allows forearly pay-offs
Generates automatic penalties and finance charges
Supportsnine digit zip codes and mail carrier routes

product information

utility billing - cis

fixed assets / maintenance